Privacy Policy

Updated: September 10, 2026

This Notice of Privacy Practices describes how medical information about you may be used and disclosed and how you can get access to the information. Our goal is to take appropriate steps to attempt to safeguard any medical or other personal information that is provided to the Metabolic Center of Oklahoma. We are required to:

1. Maintain the privacy ofthe medical information provided to us.
2. Provide notice of our legal duties and privacy practices.
3. Abide by the terms and conditions of this Notice.

All individuals employed by the Practice or with whom the Practice has contracted to provide services on the Practice's behalf (collectively, the "Staff") will follow the terms outlined in this policy. In addition, the Staff may share medical information with each other for the treatment, payment or health operation purposes described in this notice. Information collected from you in the ordinary course of receiving treatment and health care services from this clinic, you will be providing personal information such as:

 - Your Demographic Information
 - Medical History
 - Insurance information

Other Medical Providers
In addition, we will gather certain medical information about you and will create a record of the care provided to you. There may be some information that may also be provided to us by other individuals or organizations that are not part of your "circle of care," such as a referring physician, your other doctors, your health plan, and close family and friends.

How We May Use and Disclose Information About You
We may use and disclose personal and identifiable health information about you in different ways. All of the ways in which we may use and disclose information will fall within one of the following categories, but not every use or disclosure in a category will be listed.

For Treatment: We will use health information about you to furnish services and supplies to you, in accordance with our policies and procedures. For example, we may disclose your health information to your doctor, technicians and others who need to know this information to provide services to you. We may also disclose your health information to other doctors or health care
providers to arrange for other treatment or health care services, such as pharmacies and laboratories.

For Payment: We will use and disclose health information about you to bill for our services and to collect payment from you or your health plan. We may also need to inform your health plan of the tests you are about to receive in order to obtain prior-authorization or determine if services are covered. For example, we may need to inform your health plan about the healthcare, treatment, and/or other services you are receiving so that the health plan will authorize and pay for such healthcare, treatment, and/or other services.

For Health Care Operations: We may use and disclose information about you for the general operation of our business. For example, we sometimes arrange for accreditation organizations, auditors, or other consultants to review our practice, evaluate our operations, and tell us how to improve our services.

Appointment Reminders: As necessary, we may use and disclose your health information to contact you (and/or your personal representative, as applicable) to remind you of an upcoming appointment. We may contact you via reminder post-cards, e-mail, telephone, or by leaving a message on an answering machine at the phone number you have given us. Health Related Business and Services: We may use and disclose your health information to tell you (and/or your personal representative, as applicable) about health-related benefits or services that may be of interest to you or to recommend possible healthcare options or treatment
alternatives.

Business Associates: We may disclose your health information to our business associates with whom we contract with to provide certain services for us. We require any business associate to agree in writing to maintain the privacy and confidentiality ofyour health information.

Individuals Involved in Your Healthcare: We may disclose information to individuals involved in your care or in the payment for your care, but we will obtain your agreement before doing so. This includes people and organizations that are part ofyour "circle of care" such as your spouse, your other doctors, or an aide who may be providing service to you. Although we must be able to speak with your other physicians and health care providers, you can let us know if we should not speak with other individuals, such as your spouse or family.

Imaging Alternatives: We may use and disclose your personal and health information in order to tell you about or recommend possible imaging options, alternatives, or health-related services that may be of interest to you.

Research: We may use or disclose certain PHI about your condition and treatment for research purposes where an Institutional Review Board or a similar body referred to as a Privacy Board determines that your privacy interests will be adequately protected in the study. We may also use and disclose your PHl to prepare or analyze a research protocol and for other research
purposes.

As Required By Law: We may disclose health information about you when we are required to do so by federal, state, or local law.

Public Health Risks: We may disclose protected health information about you in connection with certain public health reporting activities. For instance, we may disclose such information to a public health authority authorized to collect or receive protected health information ("PHI") for the purpose of preventing or controlling disease, injury or disability, or at the discretion of a public
health authority, to an official ofa foreign government agency that is acting in collaboration with a public health authority. Public health authorities include state health departments and the Environmental Protection Agency, to name a few. We are also permitted to disclose PHI to a public health authority or other government authority authorized by law to receive reports of child
abuse or neglect.

We may disclose PHI to a person subject to the Food and Drug Administration's power for the following activities: to report adverse events, product defects or problems, or biological product deviations, to track products, to enable product recalls, repairs or replacements, or to conduct post marketing surveillance.

Health Oversight Activities: We may disclose PHI in connection with certain health oversight activities of licensing or other agencies. Health oversight activities include audit, investigations, inspections, licensure or disciplinary actions, and civil, criminal, or administrative proceedings or actions or any other activity necessary for the oversight of:

1. The health care system
2. Governmental benefit programs for which health information is relevant to determining beneficiary eligibility
3. Entities subject to governmental regulatory programs for which health information is necessary for determining compliance with programs standards.
4. Entities subject to civil rights for which health information is necessary for determining compliance.

Lawsuits and Disputes: We may disclose your PHI for legal and administrative proceedings that involve you. We may release such information upon order of a court or administrative tribunal. We may also release PHI in the absence of such an order and in response to discovery or other lawful request, if efforts have been made to notify you or secure a protective order.

Law Enforcement: We may release your health information if asked to do so by a law enforcement official in response to a court order, subpoena, warrant, summons, or similar process, to identify or locate a suspect, fugitive, material witness, or missing person, about the victim of a crime if, under certain limited circumstances, we are unable to obtain the person's agreement, about a death we believe may be the result of criminal conduct, about criminal conduct at a hospital, and in emergency circumstances to report a crime, the location of the crime or victims, or the identity, description, or location of the person who committed the crime.

Coroners, Medical Examiners, and Funeral Direetors: We may release PHI to a coroner or medical examiner to identify a deceased person or determine the cause of death. We may also release your health information to funeral directors if necessary to carry out their duties.

Organ and Tissue Donation: Ifyou are an organ donor, we may release your health information to organ procurement organizations, transplant centers, or eye and tissue banks as necessary to facilitate organ or tissue donation and transplantation.

To Avert a Serious Threat to Health or Safety: Information about you will also be disclosed when necessary to prevent a serious threat to your health and safety or the health and safety of others. Any disclosure, however, would only be to someone able to help prevent the threat, such as a public health authority.

Military and Veterans: If you are a member ofthe Armed Forces, we may also release your PHI as required by the military command authorities. We also may release PHI about foreign military personnel to the appropriate foreign military authority.

Inmates: If you are an inmate, we may release PHI about you to a correctional institution where you are incarcerated or to law enforcement officials. This release would be necessary (1) for the institution to provide you with health care, (2) to protect your health and safety or the health and safety of others, or (3) for the safety and security of the correctional institution.

Workers' Compensation: We may release your health information for workers' compensation or similar programs as authorized by state or federal law. These programs provide benefits for work- related injuries or illness.

National Security and Intelligence Activities, Protection of the President and Others: We may disclose PHI for national security and intelligence activities and for the provisions of protective services to the President of the United States and other officials or foreign heads of state.

Other Uses and Disclosures of Protected Health Information
We are required to obtain written authorization from you for any other uses and disclosures of medical information other than those set forth in this Notice. If you provide us with permission, you may revoke that permission, in writing at any time. If you revoke your permission, we will no longer user or disclose personal information about you for the reasons covered by your written authorization. We will be unable to take back any disclosures already made based upon original permission.

Individual Rights
You have the right to ask for restrictions on the ways in which we use and disclose your medical information beyond those imposed by law, we will consider your request, but we are not required, to accept it. You have the right to request that you receive communications containing your protected health information from us by alternative means or alternative locations.

For example, you may ask that we only contact you at home or by email, except under certain circumstances. You have the right to inspect and copy medical and billing records about you. If you require copies of this information, we may charge you a fee for copying and mailing. If you believe information in your records is incorrect or incomplete, you have the right to ask us to amend the existing information or correct the missing information. Under certain circumstances, we may deny your
request.

You have the right to ask for a list of instances when we have used or disclosed your medical information for reasons other than your treatment, payment for services furnished to you, our health care operations, or disclosures you give us authorization to make. If you ask for this information from us more than once every twelve months, we may charge you a fee.

You have the right to a copy of this notice in paper form. You may ask for a copy at any time. To exercise any of your rights, please contact us in writing at:

Metabolic Center of Oklahoma
200 N. Bryant, Suite 120
Edmond, Oklahoma 73034

Changes to this Notice
We reserve the right to make changes to this notice at any time. We reserve the revised notice effective for personal health information we have about you as well as any information we receive in the future. In the event there is a material change to this notice, the revised notice will be posted. In addition, you may request a copy ofthe revised notice at any time.

Complaints/Comments
If you have any complaints regarding our privacy policy, you may contact Trevor Hoppers @ (405) 832-6881.

Patients who do schedule appointments with our providers will be asked to sign this document as an indication that they have read and understand both the measures we take to protect your data and the potential usage of that data.